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Record Type in Time Tracker

Use the Record type selector to control user interface options available for time records. This dropdown is located on the Team Profile page. You must be logged in as manager or co-manager to see it.

Record type selector on the Profile page in Time Tracker
Record type selector on the Profile page in Time Tracker

The options available for record type are all, start and finish, and duration.

Record type options
Record type options

"Start and Finish" Record Type

When using start and finish record type users must specify both beginning and end times for their records. Time Tracker displays Start and Finish fields on the Time page, but no Duration.

Time entry page for "start and finish" record type
Time entry page for "start and finish" record type

Note that the Start and Finish fields are editable. Administrator can make the fields non-editable and therefore forcing users to use the Now buttons on the right to populate the controls with the help of the READONLY_START_FINISH value in config.php.
// READONLY_START_FINISH - defines whether the start and finish fields on time entry pages are read-only.
// This applies to regular users only. Manager and co-managers can edit these values.
//
// define('READONLY_START_FINISH', false);

"Duration" Record Type

When duration record type is used, users must only specify the duration for their time entries. Instead of Start and Finish fields, only Duration field is available. This simplifies user interface and time entry process.

Time entry page for "duration" record type
Time entry page for "duration" record type

"All" Record Type

When all record type is used, users see Start, Finish, and Duration fields on time entry pages and can enter their time in either fashion. This provides flexibility to users but introduces additional controls to handle.

Time entry page for "all" record type
Time entry page for "all" record type


Tracking Overnight Time

Current Time Tracker code does not allow creating over night entries that start before midnight and end in the morning of the following day. Some older versions considered such entries valid, but essentially were creating 2 entries, one for the existing day, another for the following day.

To keep things simple and to avoid errors, a record spanning midnight is currently considered invalid. To track overnight time, create 2 separate entries: one before midnight, another after.

On the other hand, in some situations over-night work is a very much valid, and possibly the only way of working / tracking time. If this is your situation and you have a small budget to spend on a little customization, please contact us for a quote to see if we can re-implement this feature properly, perhaps via a configurable option for team.

Time Tracker User Guide