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User Accounts in Time Tracker

Time Tracker is a web-based application. Point your browser to the URL where Time Tracker is installed, for example, to https://timetracker.anuko.com and work in your browser. This is what the login screen looks like.

Time Tracker login screen
Time Tracker login screen


To start working with the system you need to have an account on it. If you are a regular user it is very likely that your team manager already created a few accounts and projects for your team. All you need to do is login and start tracking work hours on the Time tab. If you are a team manager or Time Tracker administrator, you'll need to create a team first. This is explained below.

About User Logins

Time Tracker has five types of logins, or roles: administrator, team manager, co-manager, client, and user.
  • Administrator installs and initially configures Time Tracker. He or she usually creates the first team. The administrator can also manage teams and import team data from another Time Tracker server. The default login for Administrator is admin and the default password is secret. You can also use admin@localhost - this special login is always authenticated against a database even in LDAP installations. Note: admin@localhost is available since Time Tracker 1.9.20.3443.
  • Manager supervises a team of users, clients, and co-managers by having full access to team data. Time Tracker can handle multiple teams. The team manager controls only a single team.
  • Co-manager performs some of team management tasks such as working with users, projects, tasks, generating reports, and invoices. The co-manager role is useful for big teams. Small teams may do without co-managers. This role is almost like a team manager, but some tasks still require manager to login.
  • Client has access to reports and invoices for a single or all clients. Client does not enter any data into Time Tracker. If you invoice customers, you can give them limited access to Time Tracker so that they can view this information.
  • Users work with Time Tracker by entering data and generating reports for themselves.
Each user's login uniquely identifies that user. There can be only one active user per login.

Creating a Team

Working with Time Tracker begins with creating a team. Then the manager creates additional logins for co-managers, team members, and clients, if necessary. Even if you are just a single user, you still need to create a team for yourself.

The administrator may elect to install the system in MULTITEAM_MODE. When enabled anyone can create a new team by clicking the Create Team link in the black menu. When MULTITEAM_MODE is disabled only the administrator can create teams. MULTITEAM_MODE is enabled by default.

This is what the form for creating a new team looks like:

Time Tracker form for creating teams
Time Tracker form for creating teams


Creating Accounts for Team Members

Team manager can create additional logins for team members. You can do so on the Users tab using the Add user button.

Create user accounts on the Users tab in Time Tracker
Create user accounts on the Users tab in Time Tracker


When adding a team member you can make him or her a co-manager. If you set it new team member will have some (but not all) manager rights, otherwise he or she will be a regular user. You can also specify default hourly rate for the new member and even set different rates depending on project if you have projects already created.

Use the Role selector to make user a co-manager in Time Tracker
Use the Role selector to make user a co-manager in Time Tracker


The following user role options are available when team manager creates users. If Client is not there, enable the Clients plugin.

User role options
User role options


When accounts are created, team members may login and use the system. To edit or delete users use Edit or Delete links in team member table on the Users tab.

Time Tracker User Guide