In addition to work time, you can use Time Tracker to track expenses. For example: working out of office and tracking travel expenses such as road kilometers, highway tolls, lunch, dinner, accommodation, etc.
To do it, enable the Expenses extension on the Plugins page. When you enable Expenses, the Tax option also appears on the right. It determines whether expense items are taxable on invoices. Enabling the Expenses plugin in Time Tracker
Once enabled, a separate Expenses tab appears in Time Tracker, which allows you to track expenses in a way similar to tracking time. Tracking expenses in Time Tracker
Expense tracking works like this:
Use calendar on the Expenses page to select the date an expense is for.
Fill in the fields and click Submit. After submit, a new expense item appears in the list of expenses for the day with Day total underneath.
If you use clients or projects, you can associate expense items with them.
When expenses are entered into Time Tracker, they can be shown on reports, and also included in invoices, just like work time items.
Editing Expense Items
To edit an expense item, click on its Edit icon in the list of expenses for a specific day. The editing procedure is self-explanatory. However, editing expense items has the following restrictions:
For such items, there will be no Edit or Delete icons. If you need to modify such items, remove a restriction first. For example, for an invoiced item delete an invoice first, then all items in a deleted invoice become editable again.
Predefined Expenses
For convenience, quicker data entry, and ease of calculations of expenses, Time Tracker has a concept of Predefined expenses that you can configure on the Expenses plugin configuration page. A simple example would be tracking mileage with a specific cost allocated for 1 mile. You can add a predefined Mileage expense and provide reimbursement amount per mile. Predefined mileage expense
When predefined expenses exist, additional controls are added to the Expenses entry page where users can select a predefined expense and enter quantity, with total cost automatically calculated. Entering predefined expenses Time Tracker User Guide
