Group Settings in Time Tracker

Time Tracker users with manage_basic_settings access right (co-manager and higher roles, by default) can adjust basic group options on the Group page.

Group Properties

Group Dropdown

Group dropdown allows you to select either a top group or any subgroup for editing. It contains an entire organizational tree with red circles representing a level in the organization directory. The number of red circles indicates a nesting level in the tree down from the top group. For example: 1 circle means a subgroup is 1 level down from the top group, 2 circles - 2 levels down and so on.

Subgroups

Subgroups: Configure link navigates to a page where subgroups can be added, deleted, or modified.

Currency

Currency field is for the currency symbol to be used with cost-related values in Time Tracker. The currency symbol gets displayed on reports for cost values, and also on invoices where a money value is expected. For example, a 25.00 value may be displayed as US$ 25.00, CAD 25.00, £ 25.00, NOK 25.00, or ¥ 25.00 depending on the currency symbol. You can use any symbol you want here. Note: only one currency per group can be used.

Roles

Roles: Configure is a link to a page where group user roles can be configured. Time Tracker comes with a variety of built in roles that are usually sufficient for a typical use.

Language

This control defines the interface language for group. One language is set for all group members here. This setting affects user interface for logged in users.

Note that the language for the Login page, which is an initial screen users see when they go to Time Tracker to login, is defined separately by an administrator installing Time Tracker in LANG_DEFAULT value in its config.php file. An example below sets browser-defined default language.

// Default language of the application.
// Possible values: en, fr, nl, etc. Empty string means the language is defined by user browser.
// 
define('LANG_DEFAULT', '');

Decimal Mark

Select a separator for decimal numbers in this control. It could be either a period or a comma. The decimal mark is used in Time Tracker when displaying decimal numbers as a separator between whole and fractional decimal digits. An example on the right shows currently selected format for decimals.

Date Format

Use the Date format field to select a display format for dates. An example to the right of the field shows how a displayed date looks like.

Time Format

Select how you want time values displayed, either 12-hour North American format (with AM/PM), or 24-hour.

First Day of Week

This option defines the day when week starts. First day of week is displayed in the 1st column in calendar on relevant pages such as Time, Reports, and Charts.

Display Options

Display Options: Configure shows a configuration page for various display options.

Holidays

This control is used to specify holidays for the group. Holidays are displayed in different color in calendar on relevant pages, and are also used with the Monthly Quotas plugin.

Tracking Mode

This option defines how Time Tracker tracks time. Three tracking modes are available: time, projects, and projects and tasks.

• Time tracking mode - is used to track time without association with projects or tasks. Example: users punch in and punch out each day.
• Projects tracking mode - is used to track time spent on projects. There is no concept of tasks in this mode. Time records can be associated with projects throughout work day.
• Projects and tasks tracking mode - is used for detailed tracking of time spent on projects and tasks. Example: user working on a software development project doing various tasks such as research, design, coding, debugging, testing, etc.

Record Type

This dropdown defines which options are available for time records: duration only, start and finish, or all.

• All - both duration and start / finish times are available, you can use any option.
• Start and finish - time records have start and finish attributes.
• Duration - time records have only duration attribute.

Read more about record type options here.

Punch mode

Use the Punch mode checkbox if you want users to only use the Now buttons to punch time in and out. Note that the punch mode restriction depends on user's role having the override_own_punch_mode or override_punch_mode access rights. Punch mode is further explained here.

Allow overlap

This settings controls whether or not time-overlapping entries are allowed. For example, with allowed overlap, one entry could occupy a 9:00-10:00 time slot, and another be inside, such as 9:15-9:30.

Future entries

Enable Future entries to allow users enter records occurring in future. For example, to track vacations.

Uncompleted indicators

This setting adds a column on the Users page that shows whether or not each user has a currently uncompleted time entry (working on something, or being in office / job site). The Uncompleted indicators option is further explained here.

Confirm saving

This option shows up a warning to users in situations when they edit their entries and change dates for them. Read more about Confirm saving option here.

Advanced Group Properties

Advanced group properties can be accessed via the Advanced settings: Configure link on the bottom of the Group page.

Group Name

Group name is displayed on various pages, where relevant. For example, you can see it on time entry and other pages near the header area, after user name.

Description

Use this field to describe the group. Descriptions are displayed on subgroup lists as described here.

other pages near the header area, after user name.

Bcc

Bcc is an optional email address for a blind carbon copy for all report and invoice emails generated by Time Tracker (scheduled or manual). Read this for more informatiom on how Bcc email option works.

Allow IP

This option provides a way to define IP ranges from where group members can access Time Tracker. Read more about Allow IP option here.


Time Tracker User Guide