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Custom Fields in Time Tracker

Custom Fields is an optional enhancement to Time Tracker that allows you to add an additional text or a dropdown field to time entries. Field values can be shown up on reports, just as standard fields, and exported to CSV or XML files. See how to configure custom fields.

An example of text custom field on time entry page
An example of text custom field on time entry page


When to Use Custom Fields

Use Custom Fields when the existing projects and tasks tracking mode and other plugins such as Clients do not provide a sufficient level of detail. If all you need is to invoice clients, enable Clients and Invoices extensions instead.

For example, in addition to a project and a task an employee is working on, you'll need to specify something else for time records. A typical scenario is a need for an additional comment for time entries when you must explain why a record is there, or is eligible for something like being billable.

Consider Canadian government SR&ED (Scientific Research and Experimental Development Tax Incentive Program). Use a text custom field for notes explaining why some time records are eligible for a tax credit.

Another example is a dropdown custom field for an organization with multiple locations. Make your users to associate each time record with a specific location. Then see locations on reports and in CSV/XML data exports.

An example of a mandatory dropdown custom field on time entry page
An example of a mandatory dropdown custom field on time entry page


Custom Fields on Mobile Pages

Custom fields are available for mobile time tracking, too. The screenshot below shows a text custom field labeled SR&ED.

An example of a text custom field for mobile time tracking
An example of a text custom field for mobile time tracking

Here is another example with a dropdown custom field where mobile users can select an option for their location.

An example of a dropdown custom field for mobile time tracking
An example of a dropdown custom field for mobile time tracking


Custom Fields in Reports

Custom fields can be used in Time Tracker reports. A text custom field can be printed as an additional column. For a dropdown custom field you have two extra options:
  1. Filter report by it using the Select option control.
  2. Group records by custom field option using the Group by control.

Time Tracker report options enhanced for a dropdown custom field
Time Tracker report options enhanced for a dropdown custom field


Time Tracker User Guide