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Tracking Time in Time Tracker

Once you configure how to track time on the Team Profile page, users can start tracking their work time. They do it on the Time page in Time Tracker after logging in.

Time Tracker provides two different sets of user interface for desktop and mobile users with automatic redirect to mobile pages when a mobile browser is detected.

Tracking Time Using a Desktop Browser

If you use a desktop browser, go to the Time page after logging in to Time Tracker. An example screenshot below shows the Time page for the following simple configuration: time tracking mode and duration record type.

Tracking time with a desktop browser in time tracking mode and duration record type
Tracking time with a desktop browser in time tracking mode and duration record type

On the top part of the Time page there is a calendar and two fields: one for duration of a new time record and another one for a comment (the Note field). The bottom part lists time entries already entered for this day. In the above example we see 2 entries, with total duration for this day of 3 hours and 30 minutes. Note that in calendar:
  • The date for which time entry occurs is highlighted with a different background.
  • Days containing records are printed with a different colour (15th of the month is red).
  • To switch to another date click on it in Calendar.
To add a new record fill in the Duration field and click the Submit button. The Note field is optional. After submit the new time record should appear in the list of time entries for the day.
Other tracking modes, record types, and extensions (plugins) can provide additional levels of detail and customization for time entries. A few examples follow below.

Tracking Time by Projects and Tasks

Projects and tasks tracking mode allows you to assign work time to projects and tasks. In this mode, additional dropdown controls appear on the Time page.

Use "projects and tasks" tracking mode to track work time by projects and tasks
Use "projects and tasks" tracking mode to track work time by projects and tasks

Start and Finish Times for Records

Instead of duration, you can assign start and finish time to records. Use the start and finish record type to accomplish this. Click on Now button to populate a corresponding field with current time.

Use "start and finish" record type to provide beginning and end times for records
Use "start and finish" record type to provide beginning and end times for records


Tracking Time for Clients

Enable clients to allocate work time to customers. And if you use invoices, an additional Billable flag appears on the Time page allowing you to mark time entries appropriately.

Using Clients and Invoices in Time Tracker
Using Clients and Invoices in Time Tracker


Using Custom Fields

If you need to associate an additional dropdown or a text field with time records, configure a custom field.

Using a custom field in Time Tracker
Using a custom field in Time Tracker


Editing Time Records

See Editing Records.

Entering Time on Behalf of Users

Managers and co-managers have an additional option to work with Time Tracker on behalf of regular users. This is accomplished by providing a User selector to them.

Entering time on behalf of other users in Time Tracker
Entering time on behalf of other users in Time Tracker


Note: the on behalf option is only available when you use a desktop browser.

Mobile Time Tracking

Mobile time tracking is implemented as a small subset of Time Tracker pages that are available for desktop browsers. All mobile pages are located in the /mobile/ sub-directory of the site and can be accessed by desktop browsers just as well. Mobile pages are:
  • /mobile/login.php - login page.
  • /mobile/time.php - time entry page.
  • /mobile/time_edit.php - time edit page.
  • /mobile/time_delete.php - time delete page.

Mobile login page in Time Tracker
Mobile login page in Time Tracker

Below is how mobile time entry page looks in its simplest form. In this example, time tracking mode is used (there are no projects or tasks), and record type is set to duration. All plugins are disabled, which makes user interface quite simple. To create a new time record, a user needs to type in duration and an optional note.

Tracking time on smartphone
Tracking time on smartphone

Compare it with the picture below, when projects and tasks tracking mode is used, and the record type is changed to start and finish. Notice that the user must select a project, a task, and also specify the start and finish times for time entry.

Tracking time on smartphone in "projects and tasks" tracking mode
Tracking time on smartphone in "projects and tasks" tracking mode

If you enable clients, invoices, or custom fields, additional controls will appear on the mobile time entry page, allowing you to provide extra details for time records. For example, the screenshot below allows user to select a client, and also mark a record as billable or not billable for invoicing.

Tracking time on mobile browser for clients
Tracking time on mobile browser for clients


Time Tracker User Guide