Tracking Time in Time Tracker
Once you configure how to track time on the Team Profile
page, users can start tracking their work time. They do it on the Time
page in Time Tracker after logging in.
Time Tracker provides two different sets of user interface for desktop and mobile users with automatic redirect to mobile pages when a mobile browser is detected.
Tracking Time Using a Desktop Browser
If you use a desktop browser, go to the Time
page after logging in to Time Tracker. An example screenshot below shows the Time page for the following simple configuration: time tracking mode
and duration record type
Tracking time with a desktop browser in time tracking mode and duration record type
On the top part of the Time
page there is a calendar and two fields: one for duration of a new time record and another one for a comment (the Note
field). The bottom part lists time entries already entered for this day. In the above example we see 2 entries, with total duration for this day of 3 hours and 30 minutes. Note that in calendar:
- The date for which time entry occurs is highlighted with a different background.
- Days containing records are printed with a different colour (15th of the month is red).
- To switch to another date click on it in Calendar.
To add a new record fill in the Duration
field and click the Submit
button. The Note
field is optional. After submit the new time record should appear in the list of time entries for the day.
Other tracking modes, record types, and extensions (plugins) can provide additional levels of detail and customization for time entries. A few examples follow below.
Tracking Time by Projects and Tasks
Projects and tasks
tracking mode allows you to assign work time to projects
. In this mode, additional dropdown controls appear on the Time
Use "projects and tasks" tracking mode to track work time by projects and tasks
Start and Finish Times for Records
Instead of duration, you can assign start and finish time to records. Use the start and finish record type
to accomplish this. Click on Now
button to populate a corresponding field with current time.
Use "start and finish" record type to provide beginning and end times for records
Tracking Time for Clients
to allocate work time to customers. And if you use invoices
, an additional Billable
flag appears on the Time
page allowing you to mark time entries appropriately.
Using Clients and Invoices in Time Tracker
Using Custom Fields
If you need to associate an additional dropdown or a text field with time records, configure a custom field
Using a custom field in Time Tracker
Editing Time Records
See Editing Records
Entering Time on Behalf of Users
Managers and co-managers have an additional option to work with Time Tracker on behalf
of regular users. This is accomplished by providing a User
selector to them.
Entering time on behalf of other users in Time Tracker
Note: the on behalf
option is only available when you use a desktop browser.
Mobile Time Tracking
Mobile time tracking
is implemented as a small subset of Time Tracker pages that are available for desktop browsers. All mobile pages are located in the /mobile/
sub-directory of the site and can be accessed by desktop browsers just as well. Mobile pages are:
- /mobile/login.php - login page.
- /mobile/time.php - time entry page.
- /mobile/time_edit.php - time edit page.
- /mobile/time_delete.php - time delete page.
Mobile login page in Time Tracker
Below is how mobile time entry page looks in its simplest form. In this example, time tracking mode
is used (there are no projects or tasks), and record type
is set to duration
. All plugins are disabled, which makes user interface quite simple. To create a new time record, a user needs to type in duration and an optional note.
Tracking time on smartphone
Compare it with the picture below, when projects and tasks
tracking mode is used, and the record type is changed to start and finish
. Notice that the user must select a project, a task, and also specify the start and finish times for time entry.
Tracking time on smartphone in "projects and tasks" tracking mode
If you enable clients
, or custom fields
, additional controls will appear on the mobile time entry page, allowing you to provide extra details for time records. For example, the screenshot below allows user to select a client, and also mark a record as billable or not billable for invoicing.
Time Tracker User Guide
Tracking time on mobile browser for clients